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April: Turn your office green

Retailers are leading the way with ethical policies in Brighton and Hove - and business is booming because of it. For the Let's Do It' campaign this month, Sarah Lewis puts on a shirt and tie and finds out how to make your office a greener place to be.

Far from the usual doom-saying of environmental news, a study by the Federation of Small Business earlier this year found 92 per cent of small businesses are "socially and environmentally responsible".

But despite this, Government advisory body Envirowise says even though people may be environmentally conscious at home, a third of us do nothing to be green in the office.

Our work lives churn out astonishing amounts of rubbish.

The average office worker prints off 1,584 sheets of paper a month. Every year, three billion polystyrene cups are dispensed by vending machines and 900 million "plastic beverage stirring sticks" wend their way to landfill after a short life in your coffee cup.

Computers left on overnight waste 200,000 tonnes of carbon dioxide every year, costing businesses £100 million in additional electricity.

Eleanor Mooney from the Brighton and Hove Business Forum says: "There is a double benefit for a business in going green.

"Measures such as saving electricity and water save the company money, which affects their bottom line, and we know from research that consumers are increasingly looking for green credentials in companies they use."

According to a study by The Climate Group, more people are interested in what companies are doing to tackle climate change than not.

However, 69 per cent of respondents to the survey could not name a single leading environmentally-friendly brand and, at present, the market is wide open.

One of the reasons for this, according to Kim Stoddart, managing director of Green Rocket, is the message is not being delivered effectively. Green Rocket was set up to help ethical small-to- medium businesses communicate their values to the public.

Kim says: "Businesses are making changes but the key is to do it authentically. There is a lot of greenwashing going on, with plenty of companies branding themselves greener than they are.

"You need to make sure you do not brag about what you are doing. Be honest and modest. If you make big claims you can't live up to, you will get found out.

"Innocent drinks, for example, describes what it is doing very well and says we can't do everything yet but we are doing what we can'."

Even with these communication difficulties, 56 per cent of people in the Climate Group survey said they were admiring of companies making efforts to be more environmentally friendly.

Eleanor says: "I can't see any way a business could lose out. It just makes sense. Even if they don't believe in the environmental benefits, it is saving them money. Some of the steps involve an initial outlay but if you talk to an environmental consultant, such as Ecosys, they say there is always a payback".

Brighton and Hove is, as ever, a hotbed of environmental activity.

A new report from the Brighton Business Improvement District (BID) claims: "Brighton retailers are green and want to be greener". About 92 per cent of shops in the BID use recycled and recyclable carrier bags, two-thirds recycle almost all their waste and 65 per cent have a policy of working with ethical suppliers.

Eleanor says there has been a big change in attitudes in the three years she has been with the Business Forum.

She says: "For the first two years it wasn't even on the radar. It was the lead-up to the Stern Report on the economics of climate change when it really began to kick off and we started looking at pointing businesses in the right direction. It was a massive swing.

"It was easier to sell because the Stern Report talked about the economic benefits of taking action: if you do something now you can save money, if you wait until it's Armageddon - it's going to be double the price."

Ten tips for greening your workplace

Set up an environment committee
Kim Stoddart says: "It's important to make sure your workforce are really engaged with the process. Often people have a fear of the unknown. If you can make it accessible to people to make changes, they can really commit".

Replace all personal bins with recycling bins
Envirowise programme director Martin Gibson, says: "Much of what we discard can be reduced or recycled, but the convenience of a bin right by your desk makes for a big temptation to throw away valuable resources."

Run a Big Switch Off campaign
Why pay for lights and computers to be on for 24 hours when they are only needed for eight? Make posters and leave notes on people's desks reminding them to turn off their computer and monitor. Last one out turns off the lights.

Join your local council's travel planning scheme
Get help, support and advice on how to minimise polluting journeys to and from your office. There is even software available to help you set up a car sharing scheme.

Ditch screensavers and standby
Screensavers use needless energy and can stop your computer going into hibernation. If you have to use one, find one that will use your spare computer cycles to help calculate the effects of climate change. Also, "standby" can use up to two-thirds the energy of "on".

Use less paper
Do not print off emails, carry the bit of paper to the other side of the office and show it to a colleague.

Simply press the "forward" button.

You can still go and talk to them about it, so saving a tree and retaining that important person-to-person interaction.

Work from home
Allowing employees to work from home will not only save on eco-costly commutes but is proven to improve productivity and worker satisfaction. You don't have to do it every day, just now and then.

Lose the plastic cups
Use mugs. Contact your vending machine supplier to ask for one that takes mugs as well as dispensing plastic cups. If Health and Safety say you cannot move hot drinks around the office without a lid, buy mugs with lids.

Packed lunch
Relive those glorious school days by getting up ten minutes earlier to make cheese and pickle sandwiches for lunch. Enthusiasts can put together salad boxes - or even frittatas. You'll save on all that processed-food packaging and it's healthier and cheaper, too.

Green work days
This year the National Trust gave all their staff a paid "leap day" to do something to reduce their carbon footprint. Staff at New Scientist get two paid "charity days" a year.

Green Rocket's Kim Stoddart is planning on letting her staff tend to a company allotment for half a day a month.

4:23pm Tuesday 8th April 2008

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